Privacy Policy

Introduction

On 25 May 2018, the European Union’s (EU) General Data Protection Regulation (GDPR) will come into effect. Organisations must have a valid and lawful basis (or purpose) for processing personal information. This involves identifying why the personal information is required and what transactional relationship exists between the organisation and the individual.

This privacy policy explains how we use any personal information we collect about you when you become a member of NAMSS.

What information do we collect about you?

We collect information about you when you register as a member with NAMSS but this is in relation to your professional contact information which is already in the public domain e.g. your College and its address, your job title, your business email and telephone number.

We also collect information when you voluntarily attend regional events and/or conferences, participate in competitions and award nominations and complete member surveys. This information will once again be your professional details only with the exception of surveys which are anonymous and specific personal information (e.g. dietary requirements, access requirements) for events/conferences. Please see ‘How long we keep your data’ below for details of how we process specific personal information for these purposes.

How will we use the information about you?

We collect information about you to process your membership, manage your online and member accounts and to email you about other events and services we think may be of interest to you.

NAMSS will not share your information for marketing purposes with other organisations except where required to do so by law.

Members’ Events and Services

We will send you information about NAMSS events and services as well as offers from other organisations which may be of interest to you.

NAMSS Jiscmail

You can opt out of receiving NAMSS jiscmail or other email-based communications, simply follow the online instructions or contact Jackie.Cannell@namss.ac.uk for support with this.

If you no longer wish to be a member of NAMSS, contact Jackie.Cannell@namss.ac.uk.

Data Processing

NAMSS maintains a ‘record of processing activities’. This documents the personal data that we hold, where it comes from, who it refers to, who it is shared with, how it is used, how long and where it is kept, how it is disposed of, the format of it, etc. If you would like to see this, please email Jackie.Cannell@namss.ac.uk.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your information, please email Jackie.Cannell@namss.ac.uk. We want to make sure that your information is accurate and up to date. You may ask us to correct inaccurate information or you can edit your own account details (apart from your institution and email address) by going to: www.namss.ac.uk/members/update-profile. To update your institution and email address please email Jackie.Cannell@namss.ac.uk.

How long we keep your data

NAMSS only ever retains information for as long as is necessary. A member’s record will be deleted if we are notified by the member, if we are notified by their College that they are no longer employed, or if we receive an automated message in response to an email where the message states that the member has left.

We will keep any other additional personal information provided to us for example, the purposes of an event (e.g. dietary requirements, access requirements) for the period of time leading up to the event and for the duration of the event after which time it will be deleted.

Other websites

Our website contains links to other websites. This privacy policy only applies to NAMSS so when you link to other websites you should read their privacy policies too.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was produced in May 2018.

How to contact us

If you have any questions about our privacy policy or information we hold about you, please contact Jackie Cannel, NAMSS Operations Officer via: Jackie.Cannell@namss.ac.uk.